Agency a specific entity of the United State Government as defined by the “United States Government Manual”

Central Processing Unit is the unit that receives collections for digitization from Nodes. At this Unit each document in the collection is checked for Destructive/Nondestructive scanning, metadata applied and then sent to the appropriate site for scanning.

Collection a defined group of publications to be digitized. Generally a collection will contain at least 6000 items or pages though smaller collections may be used when appropriate. A collection may have more than one series. Rarely will a series be divided into multiple collections. (this is based on our earlier conversations of what constitutes a series, but I may have missed the mark)

Content Contributors will provide technical reports for digitization.  A content contributor’s responsibilities include creating an inventory of the reports, taking the necessary steps to have the reports removed from their collection, and shipping the reports to the node responsible for that processing unit.

Destructive/Nondestructive Scanning Destructive scanning is implemented when two copies of a tech report in good condition are available. One copy will be scanned without being returned to the Content Contributor. The second copy will be sent to a Preservation Partner and becomes a part of the Distributed Archive. Nondestructive scanning is implemented when only one copy of a technical report can be located. It is scanned and sent to the Preservation Partner where it becomes apart of the Distributed Archive.

Distributed Archives

Nodes are responsible for soliciting and collecting from Content Contributors two copies of each report, adding those reports to the processing unit inventory
and shipping them to the Central Processing Unit.

Preservation Partners are those partners that will be responsible for hosting one print copy of each digitized report as part of the Distributed Archive.

Processing Unit Archive

Series a defined publication with a unique suDoc that is numbered or unnumbered. Title changes without suDoc changes do not consitute a new series.